Accounts Payable Other (Finance Product Specialist) Weekly Duties

Accounts Payable Other (Finance Product Specialist)

Weekly Duties

Reconcile new business, submit missing applications utilizing the vendor portal.

Reconcile vendor accounts and pay according to the organization’s guidelines.

Pay vendors monthly, check the organization’s process for guidelines.

Post invoices for new products and cancellations to the Data management system.

After posting, mark each invoice as posted with the current day.

All vendor invoices posted and waiting for payment should be maintained in one area.

All statements received should be stored in some order for future payment.

Reconcile Vendor Postings

Time to review postings, utilizing the process in place at the dealership reconcile the general ledger (schedules) and complete postings to the Data Management Systems

Obtain a copy of the general ledger balance and the reconcile the account and notate all variances and necessary adjustments.

Request missing invoices from vendors.

Request for cancellation of finance products

Verify the lienholder information on cancellation requests, verify the loan is paid full, and if paid in full submit the cancellation check for refund to the customer.

If the customer’s loan is not paid in full, issue the refund check to the lienholder on file.

Submit all refund checks with back-up for signatures.