The duties of a Controller include financial, accounting, and related administrative work. The Controller builds and maintains productive working relationships both within and across all departments. Sets an example for staff by adhering to and ensuring compliance with all dealership policies insisting on sound business ethics. This position is accountable for the accounting operations of the company, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls. The Controller’s role is to report accurate company financial results and ensure that reported results comply with generally accepted accounting principles. Establishing and maintaining cash controls and reconciling of general ledgers and bank statements. Facilitate the role of risk manager for the organization.This individual develops essential business strategies within the organization and with other professions in the automotive industry.
This position answers directly to the executive team and Dealer.
Duties and responsibilities include, but not limited to the following:
- Establish, assign general ledger accounts/ schedules and maintain a chart of accounts.
- Liaison between vendors and the organization.
- Negotiate contracts for products, services, health care, vehicles, and buildings.
- Review expenses and maintain budgets, communicates with Director of Operations all issues related to the performance of the Dealership relevant to productivity and cost savings.
- Prepare forecast, review and adjust as needed.
- Review reconciliations with the Office Manager.
- Review schedules with Office Manager.
- Create and review expense analysis for the executive team.
- Calculate variances from the budget and report significant issues to management.
- Maintain fixed assets schedules including assigning correct depreciation lives.
- Prepare and review personal property return.
- Gather and review all items needed for yearly tax return.
- Review financial statements for errors and corrections.
- Responsible for overseeing and implementing best practices and government mandated policies.
- Responsible for recruitment of employees, training and fostering employees.
- Review accuracy of open loans and repayment options.
- Provide dealer and executive team with ideas and reports for a successful organization.
- Review DOC/Management information system, notating exceptions upon discussion with the executive team.
- Establish, maintain and review findings of an Internal Audit and compliance team.
- Prepares work papers for yearly audits as needed.
- Review month-end and year-end audits.
- Conduct month-end close meetings with the executive team.Directly involved in month-end close review.
- Communicates effectively with all Department Managers the dealership accounting policies and guidelines.
- Prepare and review pay plans as needed, review payroll reports for accuracy and minimizes overtime.
- Review and maintain working capital requirements with current manufacturers.
- Responsible for the organization’s policy and procedures guidebook.
The Controller’s position is not limited to the above, additional issues and projects may be assigned as needed.
Additional physical requirements, moving about Dealership, sitting six to eight hours per shift bending, stretching, lifting (30 lbs.), reaching, climbing. Using office equipment consistent with industry standards.