The dealership Office Manager/Accounting Manager is the gatekeeper for the dealership, this position functions as a liaison between all departments and the accounting office. The Office/Accounting Manager oversees expenses, implements process and guidelines to help maximize the dealership’s profits and minimize losses. The Office/Accounting Manager is accountable for the recording of cash accurately. The Office Manager maintains a high standard of excellence in the level of record keeping produced for the organization. Prepare, submit and provide to the dealership managers accurate financial statement and final MIS/DOC. This individual develops essential business strategies within the organization and with other professions in the automotive industry.
This position reports directly to the Controller.
Duties and responsibilities include, but not limited to the following:
- Review and maintain favorable cash position for the organization.
- Review contracts in transit, potential daily deposit and inventory units not sold that can be floored, as examples.
- Review the trial balance for exceptions and unusual transactions.
- Calculate payroll, process and post to the general ledger.
- Post standard entries.
- Review adjust and post monthly accruals.
- Review, make corrections on assigned schedules.
- Review schedules assigned to support staff.
- Reconcile general ledger accounts.
- Prepare sales tax, waste tax and rental tax income (if applicable) (monthly).
- Prepare month end financial statements and submit to the factory (monthly).
- Create month end entries.
- Review MIS reports.
- Review completed and reconcile petty cash boxes at all locations.
- Review temporary tag log.
- Review all cash receipt logs for accuracy, reconcile all funds dropped in the safe each night.
- Responsible for signing checks.
- Completing assigned month end duties, review of assigned tasks to each employee.
- Handle customer issues.
Additional physical requirements, moving about Dealership, sitting six to eight hours per shift bending, stretching, lifting (30 lbs.), reaching, climbing. Using office equipment consistent with industry standards.